Best AI tools for managing tasks & workflow
Find the best AI-powered tools for organising & managing your workload
Amazing Marvin is a highly customisable productivity and task management app that helps users plan their day, build better habits, and overcome procrastination using proven behavioral strategies.
Key Features:
Best For:
​Freelancers, ADHD users, and productivity-focused individuals.
✅ Customisable workflows
✅ Daily planning & scheduling
✅ Habit tracking & procrastination tools
ClickUp AI adds powerful writing, task-building, and workflow automation features inside ClickUp’s all-in-one productivity platform.
Key Features:
Best For:
Teams managing projects, tasks, and internal documentation in one place.
✅ AI for task writing and documentation
✅ Intelligent work suggestions
✅ Custom automation workflows
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Taskade blends task management, note-taking, and collaboration - with built-in AI to brainstorm ideas, structure tasks, and summarise notes.
Key Features:
Best For:
Students, remote workers, or startups who want a simple AI assistant for productivity.
✅ AI workflow generator
✅ Task list + doc + chat in one space
✅ Multi-device syncing
Why use AI for processing spreadsheets and data?
What tool is best for me?
Keeping up with daily tasks, shifting priorities, and multiple tools can lead to overwhelm. AI helps by automating task management, scheduling your day, and generating workflows - saving time while keeping you focused on what matters.
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Automate planning and scheduling
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Prioritise tasks based on urgency and availability
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Generate workflows and task lists from simple prompts
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Stay organised across teams, devices, and time zones
Whether you work solo or with a team, AI can act like a digital assistant that never misses a beat.
Use Taskade if you want a lightweight, all-in-one productivity tool with built-in AI to brainstorm ideas, manage tasks, and take notes - perfect for fast-moving teams and solo creators.. If you're working with a team and want one space to manage tasks, documents, and automations, ClickUp AI is a great all-in-one platform. And use Amazing Marvin if you want a deeply customisable productivity tool that adapts to your workflow and keeps you focused with science-backed planning features - even if it’s not powered by AI.
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The right tool depends on your level of complexity - Motion for personal optimisation, ClickUp for structured teams, and Taskade for flexible, AI-powered productivity.
FAQs
Will AI actually help me manage my time better?
Yes. Tools like Motion go beyond task lists by actively managing your schedule - fitting tasks into your day and adjusting automatically. It removes the need to plan manually.
Can these tools replace project managers?
Not entirely - but they can support project managers by automating planning, documenting workflows, and handling routine admin. This lets teams focus more on execution.
Do I need to switch from my current tools?
Not necessarily. Many of these AI tools (like Motion and ClickUp) integrate with Google Calendar, Notion, Slack, and others - so you can layer them into your current workflow.